Secretary/Admin in Manama

Pay: 250.000 (BHD) – 300.000 (BHD) per month

Job description:

We are looking for an office Secretary/Admin to handle day-to-day administrative and employee legislation across the entire company and assist management with appointments/filing systems/maintenance of day-to-day office operations.

As the Secretary/Admin, you will be expected to:

Answer and direct phone calls

Plan meetings and take detailed minutes

Write and distribute emails, correspondence memos, letters, faxes, and forms

Assist in the preparation of quotations, LPOs, and sales orders

Develop and maintain filing systems for contracts/visas/other important documents

Update and maintain office policies and procedures

Order office supplies and research new deals/suppliers

Track/manage employee attendance

Liaise with senior management to handle queries/requests

Book travel arrangements

Handle vehicle maintenance, e.g. servicing/renewals/insurance

Coordinate driver schedules

Update employee information on a regular basis

Maintain office operations efficiently while assisting in greeting guests and ensuring a welcoming environment

Skill requirements:

Experience in LMRA/Gosi/Sijilat/SIO

Knowledge of visa processes/renewals/transfers

Proficient in MS Office Suite (Word, Excel, and PowerPoint)

Clerical skills: filing, data entry, and record-keeping

Preparation of quotations

Excellent communication (written and verbal)

Coordination of appointments/meetings/schedules

Excellent organisation skills and attention to details

Ability to multitask and prioritise tasks effectively

Customer service skills

Organized self-starter

Ability to work independently and collaboratively in a fast-paced environment

Job Type: Full-time

Work & Timing: 6 days a week / 8.30 am to 5 pm

Education: Bachelor’s (Required)

Experience: Administrative: 2 years (Required)

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