Senior Secretary In Human Resources in Manama

Job Title: Senior Secretary – Human Resources Department (Personal to Owner)

Position Summary

The Senior Secretary – Human Resources (Personal to Owner) provides comprehensive administrative and HR-related support directly to the Company Owner and coordinates with the HR Department on confidential and strategic personnel matters. This role requires exceptional discretion, professionalism, and a deep understanding of HR operations, government relations, and company policies. The position serves as the primary link between the Owner and the HR team, ensuring that all directives, employee matters, and documentation are efficiently managed.

Key Responsibilities

Provide direct secretarial and administrative support to the Company Owner on HR and personnel matters.

Prepare, draft, and review confidential documents, correspondence, and reports on behalf of the Owner.

Coordinate with the HR department regarding staff attendance, leave records, salary updates, and general employee administration.

Assist in reviewing and preparing employment contracts, renewal letters, and disciplinary notices with confidentiality.

Liaise with the Labor Market Regulatory Authority (LMRA), Social Insurance Organization (SIO), and other relevant government bodies for all visa, work permit, and labor‑related transactions.

Maintain accurate records of all government transactions, renewals, and related documentation.

Prepare HR reports, employee lists, and staffing summaries for submission to the Owner.

Handle sensitive employee issues and communications under the Owner’s direction.

Maintain an updated and secure filing system for confidential HR and corporate documents.

Schedule appointments, meetings, and follow-ups for HR‑related matters involving the Owner.

Coordinate with external agencies, embassies, and ministries for expatriate employee affairs.

Support general office administration, logistics, and special assignments as directed by the Owner.

Qualifications & Skills

Bachelor’s Degree or Diploma in Human Resources, Business Administration, or related field.

Minimum 5 years of experience in HR administration or senior secretarial work, preferably within executive or ownership-level environments.

Strong knowledge of LMRA procedures, SIO registration/cancellation, employment visas, and Bahrain labor law.

Excellent communication and interpersonal skills in English (Arabic an advantage).

High level of discretion, loyalty, and trustworthiness with confidential company and employee information.

Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).

Ability to manage multiple priorities and deadlines under limited supervision.

Well‑organized, professional, and diligent with a polished executive approach.