Administrative Support / Administrative Assistant in Dammam

Urgent Need for Eastern Province

Position: Administrative Support / Administrative Assistant

Nos: 02

Responsibilities:

• Manage and maintain vendor registration requirements across client, government, and private sector portals.

• Prepare, organize, and submit documents required for vendor registration and prequalification processes.

• Coordinate with internal departments to collect and verify supporting documents.

• Monitor the status of vendor registrations, renewals, and prequalification submissions.

• Maintain accurate records and trackers related to vendor registration and prequalification activities.

• Coordinate with portal administrators and clients regarding registration requirements, updates, and document submissions.

• Support the company’s registration and accreditation through portals such as Saudi Aramco, Maaden, Sadara, and other vendor management platforms.

• Prepare, organize, and maintain administrative documents, records, and correspondence.

• Perform data entry and maintain accurate databases, logs, and trackers.

• Assist in preparing reports, letters, forms, and other administrative documents.

• Ensure proper filing and organization of department records.

• Maintain physical and electronic filing systems.

• Scan, archive, retrieve, and organize company documents and records.

• Ensure proper document storage, record retention, and accessibility.

• Maintain document logs and administrative records as required.

• Assist in scheduling meetings and preparing meeting arrangements.

• Support administrative projects and office operational requirements when assigned.

• Bachelor’s Degree in any field.

• Previous experience in administration, document management, vendor registration, or related administrative functions is an advantage.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).

• Good organizational, communication, and coordination skills.

• Ability to manage multiple tasks and work under pressure.

• Good written and verbal communication skills in English.

All nationalities are welcome to apply on the given email and WhatsApp number.