Urgently Required: Executive Secretary in Manama

Urgently Required: EXECUTIVE SECRETARY

ONLY APPLICANTS WHO HAVE EXPERIENCE AND ARE CURRENTLY RESIDING IN BAHRAIN

We are reputed organization looking for an experienced and professional Executive Secretary to directly assist our executive office. The ideal candidate will play a crucial role in supporting the day-to-day activities, ensuring seamless coordination, efficient time management, and professional communication.

Key Responsibilities

1. Executive Support:

– Act as the primary point of contact between the executive and internal/external stakeholders.

– Manage the calendar, schedule appointments, and coordinate meetings.

– Prepare and review documents, reports, and presentations.

– Draft correspondence, emails, and memos on behalf of the organization in a professional and timely manner.

2. Meeting & Event Management:

– Plan and coordinate high-level meetings, ensuring agendas, materials, and participants are prepared in advance.

– Record and distribute minutes of meetings, highlighting action points and deadlines.

– Organize events, conferences, and travel arrangements, including visas, flights, and accommodations.

3. Communication & Liaison:

– Handle all incoming and outgoing communications, ensuring accuracy and professionalism.

– Build and maintain strong relationships with clients, partners, and stakeholders

4. Administrative & Organizational Support:

– Maintain and organize confidential files, records, and correspondence.

– Monitor and prioritize tasks, ensuring the executive office meets deadlines and objectives.

– Track projects and initiatives assigned, providing status updates regularly.

– Handle sensitive and confidential information with the utmost discretion.

– Maintain and update office records, files, and databases.

5. Office Coordination:

– Assist with managing office supplies and ensuring the office runs smoothly.

– Work closely with other departments to ensure seamless coordination of activities.

– Ensure compliance with company policies, standards, and protocols

– Support the organization of office events, meetings, and workshops, Compliance and Confidentiality

6. Clerical Duties:

– Handle mail distribution and manage incoming/outgoing courier services.

– Operate office equipment such as printers, copiers, and scanners.

Requirements

• Education:

Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.

• Experience:

Minimum of 5 years of experience as an Executive Secretary or in a similar senior administrative role.

• Languages:

Good command of English language and ability to undertake self-correspondence. Fluency of such language ( written and spoken) is mandatory.

Proficiency in professional communication and drafting in English.

• Technical Skills:

Must be computer literate with advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Strong typing skills.

• Soft Skills:

Exceptional organizational and time-management skills.

High level of professionalism and confidentiality.

Strong interpersonal and problem-solving abilities.

Ability to handle pressure and work in a fast-paced environment.

Must be prepared to work flexible hours including evenings and weekends.

Capacity to work under pressure

A proactive and resourceful attitude with attention to detail.

Other duties as assigned by seniors

Preferably to have driving license

Non-smoker

Join us and become a part of a professional and friendly work environment!

We prefer someone living in Manama near Seef district.

Only qualified applicants staying/working in Bahrain are invited to submit their applications within 2 days via WhatsApp 33385918 (NO CALLS PLEASE) or email at

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