Logistics, Shipping & Administration Officer in Manama

Urgent Hiring in Bahrain

Logistics, Shipping & Administration Officer

Qualifications & Skills

• Diploma/Bachelor’s degree in Logistics, Supply Chain Business Administration, or related field.

• Minimum 3 years’ experience in logistics (shipping documentation), warehousing and admin operations.

• Strong knowledge of ERP systems and MS Excel.

• Excellent communication and coordination skills.

• Language Proficiency – English & Hindi mandatory.

• Attention to detail and ability to multitask.

Key Responsibilities

1. Logistics & Shipping

– Coordinating with the shipping lines company for the booking confirmations and release orders for containers.

– Coordinate with transporters, shipping lines, and forwarders to ensure timely loading and shipment of containers.

– Communicate with customers and provide all required shipping documents without delay.

– Prepare and coordinate with the concerned team for all supreme council and customs approvals and legal documents for the export and import of the goods.

– Arrange transport for export and import materials to the factory.

– Organize transport for scrap loading as per management requirements and ensure correct materials are loaded; prepare reports based on sold quantities.

– Coordinate with the yard foreman to ensure safe, accurate and timely loading activities.

– Send all shipping documents to customers and maintain accurate records.

– Assist clients visiting the facility during confidential document shredding.

– Provide timely updates and reports to the Manager.

2. Receiving & Dispatch

– Collect daily collection reports from the weighbridge and enter data into the ERP

system.

– Verify collection reports site-wise and driver-wise.

– Notify any missed sites and obtain clarifications from drivers and droppers.

– Enter all collection data in Excel and ERP daily.

3. Administration

– Monitor employee attendance and maintain daily attendance records, including overtime verification in ERP.

– Ensure all employees follow proper safety measures.

– Check expiry dates of safety equipment system, fire extinguisher etc. and notify relevant teams.

– Conduct regular walkthroughs the warehouse sorting and baling area to encourage productivity and maintain safety.

– Provide weekly safety training to all employees.

– Monitor daily material intake and report discrepancies to the Manager.

– Inspect bailers, forklifts and other machinery inside the factory & coordinate maintenance when required.

– Prepare purchase requisitions and coordinate with the Finance Department for purchase orders.

– Prepare monthly supplier collection reports and share to them as required.

– Process customer payments in ERP upon receiving invoices.

– Monitor the employee attendance, overtime and shift allocations.

– Maintain custody of uniforms, safety shoes and PPE; distribute as approved from Manager.

– Monitor minimum stock levels of PPE and office supplies.

– Support employees with any health concerns during working hours.

– Maintain timely communication and reporting to the Manager.

– Arrange office cleaning materials and ensure required office supplies (including printer cartridges) are available.

4. Petty Cash Management

– Handle petty cash expenses and maintain accurate entries in the ERP system.

– Prepare petty cash summaries and submit them to the Manager on time.

– Ensure minimum cash availability to pay suppliers promptly.

– Release supplier payments with Manager Approval.

– Prepare petty cash reimbursement requests for Head Office.

5. Stock Control

– Monitor and maintain inventory levels.

– Conduct regular stock counts (daily, weekly, monthly) and reconcile discrepancies.

– Update inventory records accurately in ERP or stock management software.

– Ensure proper labeling, storage and organization of stock.

– Maintain records of stock inflow and outflow.

– Generate inventory and stock performance reports (e.g., slow-moving items, shrinkage).

– Coordinate with warehouse staff for loading, unloading and stock placement.

– Maintain a clean, safe and compliant warehouse environment.

– Preparing and sending all the monthly reports related to the stock to the management. (Sales Report, Recyclable Material Collection Report, Scrap Sales Report).

Salary: BHD 300-400 (Negotiable)