Document Controller

OPERATIONAL:
– Follows document control procedures related to the document management system.
– Assists in establishing the office document distribution matrix.
– Coordinates for developing and maintaining filing systems of the office
documentation and their relevant security levels as per the authorization matrix.
– Maintains and controls document register and updates it regularly with all incoming and outgoing information.
– Prepares outgoing document transmittals and ensures proper submission to the relevant parties with an official acknowledgment of receipt.
– Ensures all obsolete and superseded documents are clearly identified and logged in the register.
– Distribute documents in a timely manner to the concerned persons in accordance with the distribution matrix as authorized by the Personnel and Administration Manager.
– Manages the proper storage/update of the document’s soft copies in the electronic filing system.
– Manages the proper storage of the document’s hard copies in the appropriate physical location following the manual filing system.
– Administers the distribution/circulation of internal and external documents.
Other duties and responsibilities are as assigned by management.

Requirements

• Computer skills

Kindly attach a recent CV that is well-organized and easy to read.