Document Controller/Admin Assistant in Hidd

We are looking for an experienced Document Controller/Admin Assistant who can join immediately.

• Gather information about helping with the new project’s documentation.

• List out the documents and project details.

• Track the pending documents through daily / weekly / monthly progress reports.

• Notify the involved parties for taking appropriate action on the pending documents.

• Scan all received documents after the stamped distribution from the CEO and sort out the scanned documents according to projects.

• Update the submittals flowsheet for civil, mechanical, electrical, shop drawings, RFI, etc. for each project.

• Prepare cover sheet for all submittals received either approved, re-submit, or rejected for filing purposes.

• File all documents in the Masterfile.

• Attending operational, engineering, or general meetings and take down the minutes of meeting, likewise circulate the minutes to all attendees.

• Attend to/answer incoming calls and connect to concerned staff.

• Receive incoming correspondence or receipts of letters being sent externally.

• Arrange letters, memos, LPOs, MRs, checks, etc. for Senior Staff signature.

• Scan the documents and email to PMs and other key staff for their information and or action.

• Save the documents in the system according to project.

• Provide support for Finance in preparing payments for approvals and tracking and mandatory Payments.