Tendering & Procurement Assistant in Riyadh

Job Purpose

The Tendering & Procurement Assistant supports the preparation, coordination, and submission of EOIs, PQQs, and technical and commercial tenders. The role also provides limited procurement assistance focused on monitoring, logging, and maintaining procurement-related information. The position ensures accurate documentation, compliance with requirements, and timely submissions in accordance with company procedures.

Key Responsibilities

Tendering, EOIs & PQQ Support

• Assist in the preparation, compilation, and submission of Expressions of Interest (EOIs), Pre-Qualification Questionnaires (PQQs), and tender documents.

• Coordinate with internal departments to collect required information, certifications, and inputs for EOIs, PQQs, and tenders.

• Maintain schedules and track deadlines for EOIs, PQQs, and tender submissions.

• Review submission documents for completeness, formatting, and compliance with stated requirements.

• Support the Head of Technical Proposals in organizing technical documentation, specifications, and clarifications.

• Track correspondence, clarifications, addenda, and outcomes related to EOIs, PQQs, and tenders, ensuring proper documentation and circulation.

Procurement Monitoring & Information Management

• Monitor and log procurement-related information received from buyers.

• Record buyer communications, updates, and instructions in procurement logs.

• Maintain and update supplier databases, including approved vendor information and contact details.

• Log supplier registrations, updates, and prequalification information as received.

• Ensure procurement information is accurately documented and easily retrievable.

Documentation & Administrative Support

• Maintain organized records for EOIs, PQQs, tenders, procurement logs, and related documentation.

• Prepare basic reports and status summaries when required.

• Ensure confidentiality, version control, and proper document management.

• Support internal reviews and audits through accurate and up-to-date record keeping.

Qualifications

• Diploma in any discipline.

• 1–3 years of experience in tendering, proposal support, procurement administration, or a similar role

• Basic knowledge or understanding of EOI, PQQ, tendering, and procurement processes.

• Willingness to learn and follow established procedures.

Skills & Competencies

• Strong attention to detail and accuracy.

• Good organizational and time management skills.

• Basic proficiency in MS Office (Word and Excel).

• Clear written and verbal communication skills.

• Ability to work under supervision and meet deadlines.

Interested candidates can send their Cv’s to below email address :

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